OPAC Online Help
Problems? Remember to disable pop-up blockers. Also, use the links provided to navigate to/from search results and displays. The Back button on your browser may work but is not a supported feature in OPAC.
Saving Searches and Title Lists
Video: About OPAC (1 minute, wmv, captioned)
OPAC Discovery provides access to your library's resources. Passwords and sign in requirements are set by your library. Sign in may be requested upon startup of a new OPAC Discovery session or when accessing specific functions such as viewing account information, saving a search, or placing a hold.
The menu options across the top of the search page or down the right or left margin provide access to the functions your library has made available to you. Selecting an option from the menu bar displays the related drop-down menu to allow access to search functions, list functions, account information, etc. Some options display only after signing in to OPAC Discovery. Also note that not all options mentioned on this help page may be in use at your library.
Useful Links provide access to additional information, contacts, resources, and/or searches that your library has made available in OPAC.
If your library has made the font control available, the icon shown here will display on your OPAC page. Click to enlarge or reduce the displayed font.
Compliance: Changes to meet WCAG 2.1 A/AA and 508 compliance are currently in progress and on-going. If your library has enabled Accessibility Mode, the code and colors for OPAC have been validated using aXe. Library content and any changes to the template become the responsibility of your library to ensure compliance. Use of other validators may yield different results. When reporting a validation issue for your library's site in Accessibility Mode, please include the report generated by aXe.
Focus: Cursor focus is in the Search field to enter your search. Click on Shift+Tab to move back to the left menu to select the Search Only Site for magnification/zoom to 400%.
Keyboard Movement: The following are guidelines for other keyboard movement in OPAC for the Accessibility Mode site. The arrow and tab keys are used to access options by keyboard. When reporting an action not available by keyboard, please include the URL at the top of the page, the browser in use and which action is not accessible by keyboard.
Tab (Tab/Shift Tab) |
Skip to Main Content: When a page opens, the cursor focus will be in the Search field. Use the Tab key to move forward or Shift+tab to move backwards. Once at the top of the OPAC page, the "Skip to Main Content" option will display. Press Enter to skip to the Search field or press the Tab key again to continue tabbing through the top and side menus. For title lists, the Tab key is used to move through available actions. For example, the Tab key moves to the check box (use the space bar to select the title), to the cover image (depending on how your library has set the cover image, use the Enter key to open image, display additional content or to open the record detail page), to the hyperlinked title (use the Enter key to open the record detail screen), to action icons (use the Enter key to execute action such as request item, add to cart or place hold) and then to the check box for the next title. Mac users: For tabbing issues, there is an Accessibility option for the Safari browser that affects how the tab key works (Safari/Preferences/Advanced tab). Refer to the documentation for your Apple product for details. |
Arrow (Down/Up, Right/Left) |
Use the Arrow keys to move through list or content. For selection lists, use the down arrow key to move down through the displayed list; use the up arrow key to move up; use the space bar if you wish to display the list before using the up/down arrows. Displaying the list is especially useful for the sort index. When displaying the list, use Enter to select. For top menu, when the menu bar is selected, use Ctrl+right arrow to move forward. Use the down arrow to display and move through a top menu option's submenu (e.g., Search). When the submenu for a top menu option is displayed, use Enter to select. |
Space Bar |
Use the Space Bar to toggle or display. For check boxes (e.g., select or de-select a title), press the space bar to check or uncheck the checkbox. Use the space bar again to select/de-select. For menus and lists, use the space bar to display the options, the arrow keys to move up/down and Enter key to select the option or use the arrow keys to move to the next selection and the Tab key to continue. |
Enter |
Use the Enter key to execute an action or make a selection. For search fields, use the Enter key to execute the search. For displayed menus and lists, use the Enter key to make the selection. For action icons on list pages (e.g., the chevron to display the additional options menu for the row of information, the plus/minus to expand/collapse additional detail for the row of information, or icons to View, Renew, Copy Link, Delete, etc.), use the Enter key to open the menu of additional options or execute the action. |
Esc | Use the Esc key to exit a menu, filter or list. Note that when the Esc key is used, the cursor returns to the top of the screen. Use Esc key+Tab key to display "Skip to Main Content" to return to the working area of the screen. |
Screen Reader Commands: Screen readers may be cross browser and vary between browsers. Commands to operate the screen reader also vary between screen readers. For your library's OPAC, the suggested screen reader and browser is Narrator for Edge. ChromeVox for Chrome or JAWS may also work well but is not considered supported. Using a reader for one browser with a different browser (such as Narrator with Chrome) or using another screen reader may have unintended results when reading the screen page.
Hot keys are specific to the screen reader in use. Note that page location and formatting elements (e.g., the URL at the top of the page, the page title, the URL for links, the words "table", "row", "cell", etc.) may be read and repeated as the screen reader moves through content. This can sometimes be minimized by knowing the commands for your screen reader and using a screen reader with the correct browser.
For information on how to use Narrator or any screen reader (e.g., Ctrl+Command+Enter to start Narrator in Edge, Caps Lock+R to read all content), refer to the help for your screen reader.
When reporting missing content, please use Narrator with Edge (Caps Lock+R), include the URL at the top of the page as well as a description of missing content.
Video: Searching (4 minutes, wmv, captioned)
0-9, A-Z: Click on a number or letter to display results limited to records beginning with the selected character. Change the Look for selection to search a different index.
Browse Search: Enter a letter, word or phrase and select Browse to simply reposition the browse list to the closest matching entry. Change the Look for selection to search a different index.
Filtered Search: Enter a letter, word or phrase and select Begins, Contains, or Ends to search from the beginning of the field, the contents of the field, or the end of the field. Results display limited to entries starting with, containing or ending with the letter, word, or phrase entered. Change the Look for selection to search a different index. Stop words (e.g., a, an, the, to, etc.) do not affect filtered searches.
Keyword searches are used to search the entire record for one or more terms or for a phrase. The search method selected determines whether the records returned contain all keywords entered, at least one of the keywords entered, or the exact phrase.
Field searches are keyword searches limited to a specific field (e.g., limiting a search of the word "brown" in the Title, Author, or Publisher field would yield very different results). The Advanced Search screen provides fields to easily construct complex field searches.
Begins With allows for a search of the related field index from the start of the field. Use the Begins With check box to include only matches where the entry in the field begins with the characters/words entered. Enable Ignore Leading Articles check box is leading articles (e.g., A, An, The, etc.) should be ignored. Begins With can be used only for field searches where the index is also available from Browse Search.
If your library has applied a custom classification scheme to titles in the collection and enabled category searching, a Show/Hide Categories link will display below search fields (Advanced Search screen) to allow users to limit searches according by category.
Select a category to view the category levels for the selected classification scheme. Note that clearing any level of a category will clear the category search to allow another category selection to be made.
Click on identifiable images and then enter the keyword(s) or phrase to be searched to easily search Author, Subject, Title, or All fields.
Complex searches can be constructed using Boolean operators (AND, OR, or AND NOT) using the Advanced Search Screen. If your library has made Boolean searching available from the search field, Boolean operators and parentheses may be entered as part of your search strategy (e.g., TermA and (TermB or TermC).
Matching (e.g., Match All Keywords, Match Any Keywords, Exact Phrase; Simple Search also offers: Spelling Variations, Synonyms, Related Words) can be used to broaden or narrow down your search. Note that stop words (e.g., a, an, the, to, etc.) are not included in search indexes and are ignored when using Exact Phrase or quotes. For fields where a browse index exists (e.g, TI (All Titles), AU (All Authors, SU (Subjects), etc.), Browse Search can be used to perform a filtered search of text strings where stop words are not ignored.
The linked media records are searchable (Path, Title, Description, Notes) as part of the bibliographic record. If your library is set to display titles and linked media separately and Find Linked Media is enabled, media records with a hit will display at the end of the title list.
If your library has EOS.Web Indexer, Find Linked Media is used to perform full-text searching of linked documents (secured documents such as secured PDFs are not included).
Video: Faceted Searching (38 seconds, mp4, captioned)
Faceted Search must be enabled if you wish to return faceted search results. The option displays as a checkbox under Search Options (below Search field). If the option is not displaying on your search page, note that your library may have faceted searching enabled by default or fully disabled. You will know once you perform a search.
Note that search pages using radio button to search hardcopy/electronic collections, the Faceted Search option is not available. Faceted searching, however, may be enabled by default.
Following a search, there are two possible facted results displays - one on the drop-down list for the Limit by filters (shown below) and, if made available by you library, via a faceted search field display (shown further below).
Faceted search Limit By filter display:
Following a search, the number of titles returned displays within the parentheses for each filter selection.
To refine your current search, select the entries by which your search results should be limited and click on the Search button. To return to your original search results, de-select the check boxes and click on the Search button.
Selecting entries within the same field set (e.g., Format) executes an OR search. For example, using the display below, selecting Formats: Book, Mixed Material, Music will search Formats: Book OR Mixed Material OR Music.
Selecting entries between fields executes an AND search. For example, using the display below, selecting Format: Mixed Material and Location: New York will search for Format: Mixed Material AND Location: New York.
Faceted search field display:
Following a search, the number of titles returned displays within the parentheses for each field entry. Click on the down arrow to view the entries for the related field. Click on the up arrow to hide the entries. Hover over a selection to view the complete entry (e.g., hover over "Administrat... (3)" to display "Administration law United States").
To refine your current search, select one or more entries from one or more filters and click on the Apply button.
Enter a 4-character year (yyyy) or range of years (yyyy to yyyy) to limit the search by the year of publication.
Click on the down arrow and select a picklist entry to limit the search by the option and entry selected (e.g., Format: Map). The filters made available for selection are determined by your library.
The check boxes allow multiple options to be selected. If no boxes are checked, search results are not restricted.
View faceted search results: If the Faceted Search option is enabled before the search is performed, the drop-down lists display faceted search results (number of matching records for each picklist entry) as shown below.
The following wildcards are available to further refine searches:
Retrieve All/Truncation: To retrieve all records of a selected format, media, language, location or collection, enter an asterisk (*) as the search term and click on the Go button. The asterisk can also be used to disable stemming and instead provide open-ended truncation when Match Any/Match All is in use for any Simple Search or Advanced Search (e.g., Search for: *establish* to find disestablish, established, and establishment, etc.). If your library has enabled highlighting, using the truncation symbol disables highlighting.
Character Replacement: Use a question mark (?) to indicate an unknown character (e.g., Peters?n).
Range: To retrieve a date range, use a dash (e.g., 10/12/2007-10/12/2010). Note that this feature will not be available if your library has opted to store the hyphen as a searchable character (e.g., first-class).
Numeric Range (~~): To indicate a numeric range, use two tildes (e.g., 123~~127). Be sure to check your Search Method to get the intended results. If set to Exact Phrase, the numeric range will be on the text string in the field. When set to Match All Keywords or Match Any Keywords, the range applies to the number as a keyword. For example, when search for 200~~300 in the Call Number field, Exact Phrase would return the title linked to call number: APA 1700 .P27 2012 based on the text string 201 which is part of the year and is between 200 and 300. When set to Match All/Any Keyword, the same title would not be returned because the number 2012 as a keyword is not between 200 and 300.
Commands: w/# (WITHIN, w/1 will give you ADJACENT and a higher value such as w/5 will give you NEAR).
Boolean Operators: The operator used (AND or OR) is determined by the Search Method. To build more complex strategies, AND, OR, or AND NOT may be selected between search fields using the Advanced Search Screen.
NOTE: The option to allow searchers to enter Boolean operators directly is disabled by default but may be enabled for OPAC searches by your library. The available operators are AND, OR, or NOT.
When disabled, the functionality is removed from all search fields (e.g., Search: state or federal or Search: state and federal) unless field codes are used (e.g., Search: ti=state or ti=federal). This change allow searches performing a keyword search (Match ANY Keyword/Match ALL Keywords) to enter the terms AND, OR, or NOT as part of their query without executing Boolean logic. Note that ignoring Boolean commands in keyword searches also prevents searchers from entering nested searches directly (e.g., Search: law and (state or federal)). Nested searches are now constructed using the Advanced Search screen where Boolean operators are selected from the picklist to the right of each field. Note that when the Search Method is set to Spelling Variations, Synonyms, and Related Words, the system uses AND between keywords. OR can no longer be used. These changes affect only keyword searches.
Grouping/Advanced Search: Use the Advanced search screen to build nested searches.
Exact Phrase: Use the Exact Phrase search method to disable stemming and perform an exact search of a phrase or term. Stop words are not included in the search indexes and are ignored when using Exact Phrase.
Quotations Marks: When set to keyword searching, add quotation marks ("") to override keyword searching and perform a phrase search (stemming will occur for keywords within the phrase). Stop words are not included in the search indexes and are ignored when using quotation marks.
Special characters
!"#$&'()*+,./:;<=>?@[\]{|}~ characters are all treated as spaces. Characters such as ^@&%~= may also control how the search engine behaves such as truncation (e.g., Peters*), replacing characters (e.g., Peters?n) or controlling stemming functionality/order of terms (e.g., "Federal Law "), etc. Note: If no results, do not enter the special character as part of your search (e.g., for Subject: Health = Geriatrics, search Subject: Health Geriatrics).
Equal (=), Search by Field Code
Use the equal sign (=) with a field codes to perform a field search (ti=beach).
Video: Viewing Results (1 minute, wmv, captioned)
When one or more entries are selected from a browse search, or a search is performed, the records matching the search criteria are returned in a title list. Additional options to Print or Email the selected titles are also available from the title list and record display screens.
Actions: Email, Save, Print and Save as RSS icons may be available above your search results.
Copying hyperlinks for use elsewhere: For hyperlinks to web sites, click on the link in OPAC to open to the web page. To copy the link, highlight the link, use right-click+Copy (not copy link) and paste as plain text. Browsers like Chrome provide a paste as plain text option on the right-click menu (right-click+Paste as plain text). If your browser does not offer it, you can paste into NotePad. If you try to copy the link using Copy Link or open the link using Open in New Tab, the hyperlink will not work due to embedded commands.
To view the information for a single record, click on the hyperlinked title. To view multiple records, use the check box to select the record and then click on the View button.
The selected record(s) display in a record detail window.
Hyperlinks: Click on hyperlinked text to perform a new search (e.g., click on the hyperlinked title to perform a new search for titles containing the same terms; click on a hyperlinked subject to perform a subject search for records with matching subjects).
Records: When multiple records are selected, the titles display in the Records drop-down list. Use the up/down arrows to the right to move to the previous/next records in the selected set. If only one record is viewed, the records returned in the search display in the drop-down. Use the navigation below the list to page through the search results.
Actions: Additional functions for sharing information, printing, and additional searching are available by clicking on the Actions drop-down.
When using the browse filter for a FAQ Search (selecting a letter or entering a term and selecting a filter: Begins, Contains, Ends), note that the question, answer, and source fields of the FAQ record are searched. The FAQ list and search results are sorted by Request Date.
Video: Saving Searches/Lists (57 seconds, wmv, captioned)
If your library has enabled Save Search and Save List features, your saved searches and saved title lists will be available from the My Account menu. Both options require sign in.
To save a search, execute a search from any search screen. When the results display, the Save Search link appears just below the search fields. Click on the Save Search link, enter a search name, description, and click on the Save button.
Your saved searches are available under My Account | My Searches. Additional options are available to edit the search name and description, to execute and view the results of the search as an RSS feed, to copy the URL for the search to your clipboard for use elsewhere (e.g., desktop shortcut), and/or to combine and execute two saved searches.
To save a list, select the titles to be saved, click on the Save icon (in the shaded bar above the title list), enter a title list name, description, and click on the Save button. Options are also available to add to, delete from, and replace existing lists. If your library uses eResource Central, titles coming from eResource Central will not be saved to lists.
Your saved title lists are available under My Account | My Titles.
When viewing new and special title lists (Lists | New Titles, Special Titles), a Copy Link icon is available to copy the URL for the list to your clipboard for use elsewhere (e.g., desktop shortcut).
Video: Placing Holds (1 minute, wmv, captioned)
When the ability to place holds has been enabled in OPAC, a Hold icon displays. Depending on the settings determined by your library, the Hold icon may display below the record information in the title list and/or along the left margin when viewing the complete display of the record (shown below). If your library uses eResource Central, holds are allowed when no copies are available for download and based on subscription. In all cases, sign in is required.
When the Hold icon is selected from the title list or the title portion of the complete display, the hold is placed on the title (any item). When selected for a specific item from the lower portion of the complete display screen, the hold is for the related item only. Your library also determines where the Hold icon displays and whether or not the icon displays for available items.
A specific hold can be placed on Copy 2.
Video: Item Requests/Checkouts (38 seconds, wmv, captioned)
When the Item Request or Checkout function is enabled for OPAC users, the item request icon or checkout icon displays. Depending on the settings in place at your library, the item request icon may display in the title list and/or when viewing the complete display of the record (shown below). The checkout icon displays for the item when viewing the complete display of the record (shown below). If your library uses eResource Central, checkouts are allowed based on subscription. In all cases, sign n in is required.
Depending on the settings in place at your library, the Item Request icon may display for any item in the title lists and on the complete display screen, or the Request feature may be available only from the complete display screen.
For items from your library's collection, the Checkout icon is available only from the complete display screen and displays only when there is an available item (see the item display below). Your library also determines where the Item Request/Item Checkout icon displays and whether or not the icon displays for unavailable items. For electronic items from eResource Central, the checkout icon displays for the title in the search results and when viewing the complete display for the record. For eRC, a green check mark means the item is available, a red check mark means the item is already checked out by the logged in user, and a grey icon means the item is currently unavailable (technical difficulties), please try later.
The send/add routing request icon displays when a serial title is eligible for routing. Click on the icon to select the title and send the routing request to your library. This option is also available through My Accounts, My Routings. Sign in required.
Video: Shopping Cart (46 seconds, wmv, captioned)
If your library has enabled the Shopping Cart or Order Cart feature, the Cart icon displays below the record information on title lists and to the left of the record information when viewing the record in complete display (shown below). Sign in is required.
Once a title has been added to your shopping cart, the contents can be viewed via the View Cart icon in the shaded bar above the title list and above the record on the complete display screen. Sign in is required.
Video: Record Sharing (44 seconds, wmv, captioned)
When record sharing is enabled for OPAC users, deep linking (direct access to a record) is available. Two methods are available for record sharing -- through title lists and via the Share this icon.
To enable the links in title lists sent to yourself or other users via the email, simply enable the Share Title(s) check box on the email form (if the check box does not display, your library may have this feature disabled).
You may also use the Share icon at the top of the complete display screen to create a URL that can be shared via email or any number of social networking tools (e.g., Facebook, MySpace, Twitter, etc.). If Patron Profiles are enabled (see Social Networking below), the Share icon also displays when viewing patron profiles.
Video: Social Networking (2 minutes, wmv, captioned)
In addition to record sharing, three additional social networking function may be enabled by your library for use in OPAC: Ratings, Reviews, and Patron Profiles. Sign in is required to rate or review titles, to moderate your reviews, and/or to edit your patron profile.
The average rating for a title may be enabled for display on title lists or when viewing the complete display of a record. To rate a title, sign in, open the record in complete display, and click on the desired rating.
If you rate a title multiple times, only the most recent rating applies. When closing the complete display, the title list should be refreshed to see your score averaged into the title's rating. When ratings are enabled, an option to sort the title list by the rating is also available.
Reviews for a title can be viewed or entered from the complete display of a record. To enter a review, click on the Add Review link.
Note that if your library has enabled this feature in a moderated mode, new reviews will be suppressed until approved by library staff. If moderation is disabled, all reviews display immediately. When the Review function is enabled, libraries often choose to make the reviews available through My Account | My Reviews to allow you to track and edit your reviews.
Patron profiles allow for social/professional networking within your patron community. If your library has enabled this function for OPAC users, your profile can be added or edited through My Account | My Profile.
To edit your social profile, open your profile and click on the Edit Profile link. Profiles are available for viewing from reviews via a hyperlinked signature on reviews which you have posted.
Video: My Account (55 seconds, wmv, captioned)
When My Account is enabled, options are available for selection from the drop-down list for reviewing and/or managing library transactions. Sign in is required. Not all options may be in use at your library. Each option is explained below.
View/change your personal information, your photo, and/or your social/professional profile. You may also view linked media files.
View/renew items currently checked out. Click on the + to view additional details.
If your library uses eResource Central, My eResource Central Checkouts will also display. When eResource Central titles are available, your library may have opted to display an additional link to access your ProView account by clicking on a ProView link above your checkout list.
View items currently and previously checked out. Click on the + to view additional details.
View charges owed. Paid fines are not included.
View/delete hold requests. When a hold becomes available, the status is updated. Click on the + to view additional details. If your library uses eResource Central, My eResource Central Holds will also display. eRC titles can be checked out from this screen when the electronic resource becomes available. An eRC hold can be deleted until the hold becomes available.
View/delete messages from your library.
Change the password for your OPAC login.
Send a reference request to your library using the Add button. View/edit/cancel reference requests submitted to your library.
Click on the Additional Options icon icon to view the additional options.
View, edit, delete reviews you have added to titles.
Click on the icon to edit your review.
View course and class information.
Click on the View Class icon to view detailed course and class information. Instructors may view/delete class materials.
Approve, reject, request more info for electronic resources awaiting your action to review, purchase, publish, and/or renew the resource. Click on the + to view additional details.
View/delete circulation orders submitted via OPAC.
Click on the down arrow to expand the order detail. The order status can be New, In Process, or Completed. (A New order means all items requested have a status of Pending. An In Process order means at least one item requested has a status of Pending. A Completed order means all items requested have a status of Confirmed, Rejected, or Back.) Once the order status is checked out, pending items are either Confirmed (checked out) or Rejected (unavailable).
Completed orders may be deleted or retained indefinitely (a check box displays only for processed orders). To delete completed orders, enable the related check box and click on the Delete button.
Send a request to subscribe to a selected RSS feed using the Add button. View/delete RSS feeds to which you are subscribed.
Your library may be set to allow you to send requests to add or remove your name from routings or your library may be set to allow direct access to route lists to add/remove your name. Note: When using the Add option, routed serial titles will duplicate for each bibliographic category assigned to the title and for each supplement/Index for the title. Supplement/Index titles display with the serials titles as applicable.
Send routing request:
If your screen looks like this, send a request to be placed on the routing for selected serial titles using the Add button. View the serial titles routed to you and/or delete yourself from a routing.
Immediate add/remove:
If your screen looks like this, click on the + to expand categories, select serial titles, and then click on Save to add your name to the related route lists. De-select titles and click on Save to remove your name from route lists. Multiple titles may be selected and de-selected before clicking on Save. More details... (download PDF)
Send a request to be placed on the routing for a selected serial title using the Add Routing button. Send a request to subscribe to a selected RSS feed using the Add RSS button. View/delete RSS feeds and/or routings to which you are subscribed. Note: When using the Add option, routed serial titles will duplicate for each bibliographic category assigned to the title and for each supplement/Index for the title. Supplement/Index titles display with the serials titles as applicable.
Icons display as appropriate to the information being viewed in OPAC Discovery and the functionality set by your library. Not all icons shown below will be available in your library's catalog.
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Books |
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Continuing resources/Serials |
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Computer files |
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Maps |
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Visual materials |
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Mixed materials |
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Music |
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Sound recordings |
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Scores |
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Resource can be downloaded from eResource Central (eRC) |
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Image |
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Document |
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Audio |
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Video |
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URL |
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Bibliographic record |
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List view (media) |
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Thumbnail view (media) |
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Download media files (available for instructors when viewing their courses) |
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View the record details for the selected titles |
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Clear all selections |
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Export to RefWorks |
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Export to EndNote |
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Email selected titles |
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Save list of selected titles (My Account | My Titles) |
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Print selected titles |
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View shopping cart |
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Place hold on title |
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eRC title already on hold by signed in patron |
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Request item |
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Check out an item from your library's collection |
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eRC title already checked out by signed in patron |
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eRC title unavailable, try later |
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Send routing request (add to routing) |
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Request multiple items (add to shopping cart) |
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View RSS feeds |
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Share Facebook |
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Share Twitter |
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Share LinkedIn |
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Bookmark and share options |
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More share options |
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Export to Refworks |
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Export to EndNote |
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Search OCLC WorldCat |
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Print displayed record |
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Email displayed record |
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Search OCLC WorldCat |
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View items |
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View shopping cart (top of title list and top, left when viewing record detail) |
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Close record display |
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Place hold on title |
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eRC title already on hold by signed in patron |
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Request item |
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Check out an item |
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eRC title already checked out by signed in patron |
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eRC title unavailable, try later |
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Send routing request (add to routing) |
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Request multiple items/titles (add to shopping cart) |
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Copy Link |
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Delete |
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View Class |
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Renew item (My Account | My Checkouts) |
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Edit (My Account | My Requests, My Reviews) |
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Expand to see more data |
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Click for more options |
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